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AFTER THE INTERVIEW: Writing a Thank You e-mail

by Fatma Toufexief, Community Services Supervisor, The Elevate Project

After you go to an interview, a natural reaction is to breathe a big sigh of relief and relax. But before you move on with your job search, don’t forget this important step of sending a personalized follow-up e-mail.

The ‘thank you’ e-mail will show the employer that you are professional, interested in the position and grateful for the opportunity. About 50% of interviewed candidates do not send a thank you e-mail. So, by taking this simple step you will stand out from the crowd in a positive way!

Sample Template

Good morning / Good Afternoon / Dear Jane Smith,

Thank you for taking the time to meet with me on ____ (mention the date and time of your interview) and giving me the opportunity to interview for the position of Administrative Assistant.

My previous work experience as an Office Assistant combined with my strong organizational skills and multi-tasking abilities will make me an excellent candidate for this role. (Highlight your relevant experience and/or your key skills that match the position requirements)

I am very excited about this opportunity and feel confident that my hardworking nature combined with my experience will make me a great addition to your team.

Thank you for your time and consideration.


Your Name
Your Phone #

Frequently Asked Questions:

  • When should I send the ‘thank you’ e-mail?

It’s best to send the e-mail either the same day as your interview or the next day. Try to send the e-mail during business hours; employers often notice what time your e-mail was sent.

  • What should I include in the ‘subject’ line of the e-mail?

Keep this short & simple: “Administrative Assistant position”, or “Administrative Assistant – interview follow-up”.

  • Who should I send the ‘thank you’ e-mail to?

Ideally, you should send the e-mail to everyone who was involved in interviewing you.

  • What if I don’t have the hiring manager’s e-mail address?

It’s good practice to ask for a business card of the person/people interviewing you. If you forget, you can try looking at the company website or calling the front desk of the company to ask for the e-mail.

  • I didn’t get a response from my thank you e-mail. Should I try sending it again?

Most employers do not respond to the thank you e-mail. It’s a good idea to check and make sure the e-mail did not bounce back. If you still have not heard from the employer after 2-3 weeks, consider following-up!

For job search assistance, workshops, resources, hiring events, and much more, visit

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